Skip to Main Content

Shape Your Future In A Thriving Workplace

Do you enjoy working with others? Are you great at multi-tasking? Join a dynamic team where your abilities and dedication are valued. As a part-time Office Assistant, you’ll help keep the Burlington Regional Office running smoothly and contribute to meaningful projects in our community.

Responsibilities:

  • Welcome all visitors at the front desk of the Burlington Regional Office in a friendly and helpful manner
  • Answer and direct incoming calls firmwide alongside Klingner’s other administrative assistants
  • Manage all incoming and outgoing mail
  • Organize the Burlington Regional Office, order supplies, and provide daily administrative and routine clerical assistance to all staff members
  • Schedule meetings and organize travel arrangements, as needed
  • Assist the Accounting Department with filing, creating contract and billing files, scanning documents, and project closeouts
  • Support design teams by proofreading reports for grammar, spelling, punctuation, and format before distribution to clients
  • Work with professional staff to post project bids to an online plan room and assist with construction phase documentation
  • Provide backup coordination for Klingner’s in-house laboratory by assisting with documentation and scheduling using Metafield software
  • Maintain project files, including hard copies and electronic formats
  • Plan and organize office and project-specific outings and events

NOTE: This is a part-time position with the hours of 12:00pm – 5:00pm.

A woman sitting at a desk smiling at her computer
A group of employees posing for a picture at an office Christmas party

Qualifications:

  • High School diploma or equivalent required; 2+ years of college is preferred
  • 2 years of experience in a secretarial, administrative assistant, or project coordinator position is preferred
  • Proficient in all Microsoft Office applications, particularly Microsoft Excel and Word
  • Experience working with Wildix phone systems and Metafield software is a plus, but not required
  • Excellent verbal and written communication skills are required (including grammar, punctuation, proofreading, spelling, interpersonal, and telephone)
  • Strong organizational skills, efficient time management, and a great ability to understand task directions is essential in this role
  • Ability to work and meet deadlines in a fast-paced environment with competing priorities
  • Must have a professional disposition and present a business casual appearance
  • Knowledge of the A/E industry is a plus
Why I Chose Klingner…
Trudy Laws

“Klingner is a wonderful company to work for, and I look forward to coming to work each day.

I enjoy being part of a team that has a very strong work ethic and takes pride in the services we provide.”

Trudy Laws
Administrative Assistant

The Perks

At Klingner, we offer excellent benefits, career growth opportunities, and a competitive salary depending on experience.

  • Mentor / Mentee opportunities
  • Professional development assistance
  • VPTO, sick leave, and paid holidays
  • 401(k) retirement savings plan with employer match
  • Yearly Wellness reimbursement
  • Bonus opportunities
  • Referral program
  • Tuition reimbursement
Man in red gingham shirt leaning on table

What Sets Klingner Apart

Your experience is valued. Unique to the Architecture, Engineering, Surveying, and Geotech industry, Klingner & Associates, P.C. has an average employee retention rate of 9.5 years. As a nearly 120-year-old firm, this makes us proud. Each staff member provides a wealth of understanding and experience that helps drive our reputation for high quality deliverables. 

Client support is important to everyone in the firm. For over 10 years, Klingner has maintained an 85% client retention rate. We are also focused on staying ahead of the curve when it comes to technology, culture, and project delivery. 

With an engaged leadership, Klingner acts on employee feedback and recommendations for continued evolution. At Klingner, we value quality, respect, professional advancement, and enjoying the work environment. 

Apply today to become a part of a growing organization, deeply rooted in the communities we serve.

Engineers reviewing plans
One of Klingner's surveying teams at a work celebration
Architects discussing building concepts
Two men standing next to machinery

Ready to Apply?

Applying is easy – Simply complete the Initial Interest Form below.


We are an EOE; all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, or marital status.

Upload your completed resume, then fill in and submit this Initial Interest Form.

Don’t see an open position of particular interest?

That’s okay! We’re always looking for experienced professionals who want to work in our wheelhouse of expertise. We welcome you to apply today.