Office Assistant

Responsibilities:

• Welcome all visitors at the front desk of the Burlington Regional Office in a friendly and helpful manner
• Answer and direct incoming calls firmwide alongside Klingner’s other administrative assistants
• Manage all incoming and outgoing mail
• Organize the Burlington Regional Office, order supplies, and provide daily administrative and routine clerical assistance to all staff members
• Schedule meetings and organize travel arrangements, as needed
• Assist the Accounting Department with filing, creating contract and billing files, scanning documents, and project closeouts
• Support design teams by proofreading reports for grammar, spelling, punctuation, and format before distribution to clients
• Work with professional staff to post project bids to an online plan room and assist with construction phase documentation
• Maintain project files, including hard copies and electronic formats
• Scanning existing paper project documents and saving to electronic format
• General cleaning of main work areas
• Support staff by ordering lunch as needed for various meetings
• Plan and organize office and project-specific outings and events
• Perform other duties as needed

NOTE: This is a full-time position with the hours of 8:00am – 5:00pm.

Qualifications:

• High School diploma or equivalent required; 2+ years of college is preferred
• 2 years of experience in a secretarial, administrative assistant, or project coordinator position is preferred
• Proficient in all Microsoft Office applications, particularly Microsoft Excel and Word
• Experience working with Wildix phone systems software is a plus, but not required
• Excellent verbal and written communication skills are required (including grammar, punctuation, proofreading, spelling, interpersonal, and telephone)
• Strong organizational skills, efficient time management, and a great ability to understand task directions is essential in this role
• Ability to work and meet deadlines in a fast-paced environment with competing priorities
• Must have a professional disposition and present a business casual appearance
• Knowledge of the A/E industry is a plus

Salary Range: $19-$23

The above salary range is industry standard and based on candidate qualifications.

This position is not eligible for immigration sponsorship.

The Perks

At Klingner, we offer excellent benefits, career growth opportunities, and a competitive salary depending on experience.

• Mentor / Mentee opportunities
• Professional development assistance
• Health insurance (three coverage options available)
• Vision and dental insurance
• VPTO, sick leave, and 7.5 paid holidays
• 401(k) retirement savings plan with employer match
• Health savings and Flexible Spending
• Partial Paid Maternity Leave
• Yearly Wellness reimbursement
• Bonus opportunities
• Referral program
• Tuition reimbursement