Marketing Coordinator

Responsibilities:

• Work with marketing staff, firm leadership, and senior staff to design, write, and produce proposals, presentations, and other marketing materials in alignment with Klingner’s brand standards.
• Analyze RFPs and RFQs to identify client priorities, evaluation criteria, and strategic win themes.
• Write and edit project narratives, firm overviews, approach sections, and other proposal content with clarity and persuasion that feature Klingner’s capabilities, expertise, and unique selling points.
• Track proposal schedules, coordinate internal reviews, and ensure on-time submission.
• Collaborate with project managers and technical staff to gather content, validate accuracy, and capture relevant experience to develop resumes, project sheets, blog posts, social media, handouts, and white pages.
• Maintain and continuously improve a library of proposal boilerplate, project descriptions, resumes, and reusable content.
• Copy edit and proofread written text provided by colleagues.
• Support asset and data tracking to ensure pursuit records, project history, contact information, etc. are current and accurate.
• Assist in developing and maintaining department templates and standardized formats firmwide.
• Write and / or support content for blogs, project spotlights, case studies, and web copy that translates technical work into compelling stories.
• Assist in preparation of presentation materials, including PDF presentations, PowerPoint files, and graphic layouts.
• Assist in coordination of professional staff resume updates.
• Complete photography assignments to keep assets current, including taking photos of projects and staff, editing pictures, and organizing files.
• Handle outside requests of a general promotional nature from clients, consultants, etc., including the development of advertisements.
• Develop social media strategies and content.
• Create and maintain website content.
• Know Klingner’s evolving portfolio of work, departments, and service offerings.
• Travel to complete assignments as necessary.
• Support additional marketing team needs as assigned.

NOTE: Opportunities for career growth are based on personal initiative, commitment to developing strategy-based content, and ability to directly influence the success of our marketing programs.

Qualifications:

• 1–5 years of experience in a marketing, communications, or proposal coordination role — A/E/C or professional services experience is a strong plus.
• Bachelor’s Degree in English, Communications, Journalism, Marketing, Business, or related field.
• Exceptional writing, editing, and proofreading ability.
• Strong verbal communication skills.
• Ability to craft a story in a compelling manner, including creating effective presentations and marketing collateral.
• Experience delivering significant marketing projects, coaching colleagues for presentations, and working closely with leadership and other senior staff on marketing strategy and deliverables.
• Ability to balance competing deadlines and shifting priorities without losing quality. 
• Strong project management instincts with the ability to self-direct and follow through on assigned individual tasks with limited supervision.
• Ability to collaborate with a group to complete assigned projects.
• Strong ability to organize and track a wide range of information and activity from varying sources and access that information as needed.
• Experience with or interest in proposal production processes (RFP/RFQ response, SF 330s, SOQs).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) required.
• Working knowledge of Adobe InDesign, Photoshop, Lightroom, and Illustrator or a willingness to learn.
• Experience with Salesforce or comparable CRM tools is a plus.
• Familiarity with social media platforms, content development, and scheduling tools is a plus.

NOTE: To be considered, please submit portfolio and / or work samples in PDF format.

Salary Range: $22-$30
Salaries may vary based on experience and qualifications. The listed ranges are typical.

The Perks

At Klingner, we offer excellent benefits, career growth opportunities, and a competitive salary depending on experience.

• Mentor / Mentee opportunities
• Professional development assistance
• Health insurance (three coverage options available)
• Vision and dental insurance
• VPTO, sick leave, and 7.5 paid holidays
• 401(k) retirement savings plan with employer match
• Health savings and Flexible Spending
• Yearly Wellness reimbursement
• Bonus opportunities
• Referral program
• Tuition reimbursement